Job Description

Primary Work Area

Traverse City, Michigan, including surrounding counties and adjacent project areas as needed.

Build Relationships. Secure Access. Keep Projects Moving.

At Halo Land Management, our Right of Way Agents do more than secure signatures. They represent our clients in the field, build trust with landowners, and help move critical energy and infrastructure projects forward with professionalism, urgency, and accuracy.

Halo Land Management partners with leading energy and infrastructure developers to support the projects that power communities and grow economies. From title research and land acquisition to negotiation and right of way support, our teams deliver high quality land services with a strong commitment to communication, precision, and landowner respect.

As we continue to grow, we are building a clear and consistent standard for what success looks like in every role. The Right of Way Agent is a key part of that standard, especially as we expand project activity across Michigan.

Position Summary

As a Right of Way Agent, you are the direct connection between Halo’s clients and the landowners who make project development possible. This role is focused on the Traverse City, Michigan area, where you will work directly with property owners to secure easements, surface use agreements, and other land rights needed for infrastructure projects such as pipelines, electric transmission and distribution, renewable development, roads, and related facilities.

You will be responsible for negotiating agreements, reviewing exhibits, coordinating with internal teams, and documenting every interaction with accuracy and professionalism. You will represent Halo in the field, help resolve landowner concerns, and play a critical role in keeping projects on schedule.

This role is best suited for someone who is organized, accountable, resourceful, and confident working independently. The ideal candidate brings strong field judgment, practical right of way experience, and the ability to navigate the landowner, access, and county level dynamics common across Northern Michigan.

Key Responsibilities

Landowner Engagement and Negotiation

• Build rapport with landowners across Traverse City and surrounding Michigan project areas through phone, email, in person visits, and other outreach methods
• Clearly explain easement terms, project impacts, and agreement details in a way landowners can understand
• Negotiate agreements within approved authority and escalate unique or complex issues appropriately
• Conduct route walks, tract visits, and in person meetings as needed
• Represent Halo professionally in all landowner interactions

Documentation and Reporting

• Enter complete, timely, and accurate notes for every landowner interaction
• Maintain work status in Google Drive, trackers, spreadsheets, and project tools
• Complete agreement request forms and closeout documentation correctly and on time
• Accurately document vegetation, surface, or access related impacts when required

Cross Functional Collaboration

• Work closely with Project Managers, Title, GIS, Admin, and other internal stakeholders
• Identify discrepancies in exhibits, route data, or ownership information and escalate questions early
• Support effective communication across field and office teams to keep projects moving
• Participate in client calls and project discussions as needed

Planning and Workflow Management

• Stay aligned with project timelines, clear dates, and acquisition priorities
• Organize your schedule to balance outreach, follow ups, tract visits, and documentation
• Communicate blockers early and seek direction before issues become risks
• Manage multiple active tracts while maintaining quality and responsiveness

What Success Looks Like

Within 30 Days

• Understand key terms of the client agreement and explain them confidently to landowners
• Gain access to tools and know where to locate SOPs, forms, and training resources
• Complete ride alongs with experienced agents
• Begin landowner outreach using the established playbook
• Submit at least one agreement request form correctly
• Enter notes consistently with accurate timestamps
• Build an initial line list from GIS data with support

Within 90 Days

• Actively negotiate and secure agreements with appropriate oversight
• Maintain trackers, spreadsheets, and notes accurately and independently
• Use creative and persistent outreach strategies to reach difficult contacts
• Manage your schedule with minimal handholding
• Represent Halo professionally during meetings, route walks, and field visits

Within 6 Months

• Operate with a high level of independence, escalating only unique or complex issues
• Consistently meet quality and deadline expectations
• Understand the broader project lifecycle from planning through acquisition and closeout
• Support staking requests and surface coordination as needed
• Work fluidly across Title, GIS, Admin, and PM functions

Within 12 Months

• Be fully fluent in standard tools, trackers, billing processes, and reporting cycles
• Manage multiple tracts or project assignments reliably
• Serve as an informal resource to newer team members
• Escalate only truly novel situations
• Consider or actively pursue real estate licensing where applicable

Top Abilities

Self Management and Ownership

Manages time, workload, and priorities effectively without constant supervision while staying aligned with project goals.

Deliverable Readiness and Anticipation

Prepares accurate, complete work product and proactively solves problems before they slow the project down.

Operational Fluency

Uses trackers, exhibits, project tools, and internal systems correctly so work moves smoothly from field to closeout.

Key Attributes and Behaviors

• Professional, respectful, and confident communicator
• Detail focused with strong follow through
• Adaptable and steady when priorities shift
• Team oriented, transparent, and collaborative
• Proactive and accountable for results

Required Qualifications

• 2+ years of right of way acquisition experience, including direct landowner negotiation and easement procurement
• Experience supporting linear infrastructure projects such as pipelines, electric transmission and distribution, renewable development, roadway, or similar
• Strong written and verbal communication skills
• Strong organizational and technology skills
• Comfortable with field work, property walks, and landowner meetings
• Reliable transportation for tract visits across Traverse City and surrounding Michigan project areas
• Notary commission or ability to obtain
• Working familiarity with legal documents and recorded instruments
• Experience reading parcel data, construction drawings, survey exhibits, and alignment sheets

Preferred Qualifications

• Michigan right of way project experience and familiarity with county level processes, local ownership patterns, and regional access considerations
• Prior utility, oil and gas, renewable, or infrastructure right of way experience
• Familiarity with agricultural, wooded, recreational, or large tract ownership common in Michigan
• Michigan real estate license or active pursuit of licensure

Culture Fit

You will thrive here if you value respectful landowner engagement, take ownership of your work, and believe strong execution comes from strong teamwork.

At Halo, we celebrate wins together, communicate openly, and encourage the behaviors reflected in our Halo Habits. We are looking for people who bring professionalism to the field, accountability to the work, and a team first mindset to every project.

What’s In It for Me

• A clear path for growth and higher billing opportunities
• Hands on mentorship from experienced right of way professionals
• Exposure to diverse energy and infrastructure projects
• A high trust environment with flexibility to manage your work
• A culture that recognizes contributions and supports success

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