Project Administrator (Construction) Job at Malone Workforce Solutions, Louisville, KY

dmdLZEd4SnZyZ3ZvVjRlcDhKT3VFRkFrWlE9PQ==
  • Malone Workforce Solutions
  • Louisville, KY

Job Description

Administrative Coordinator / Project Administrator - Louisville, KY (Fisherville, KY) – On Site

Commercial Construction | Sports Facilities

Toadvine Enterprises , a leader in sports facility and commercial construction projects for over 35 years, is hiring an Administrative Coordinator / Project Administrator to support high-profile projects. This is more than an admin role — it is a career-track opportunity for someone who wants hands-on exposure to project management, construction operations, and client coordination.

What You’ll Do

  • Manage project setup in ERP and Procore systems
  • Track project milestones, documentation, budgets, and action items
  • Lead end-to-end submittal package creation and tracking
  • Administer and track internal and external change order s
  • Submit permits, drawings, COIs, W-9s, and bonds
  • Support Project Managers with field check coordination and documentation
  • Coordinate with manufacturers, general contractors, vendors, and internal teams
  • Maintain organized master project files from pre-construction through closeout

What We’re Looking For

  • 2+ years of construction project coordination or administrative support experience
  • Experience with ERP systems (required) and Procore (preferred)
  • Strong working knowledge of submittals, change orders, and project documentation
  • Proficiency in Microsoft Office (Excel, Outlook, Word)
  • Highly organized, detail-driven, and deadline-focused
  • Passion for sports facilities, gymnasiums, or commercial construction

Why This Role Stands Out

  • Direct exposure to Project Managers and leadership
  • Clear pathway to grow into a Project Manager position in the future
  • Fast-paced, high-visibility construction projects
  • Competitive base salary + bonus potential
  • Stable, family-owned company with long-term growth plans

If you are looking for a construction administration role that builds real project management experience — not just paperwork — this is your opportunity!

.

Malone is an equal opportunity employer.

Job Tags

For contractors, Work at office

Similar Jobs

Pride Health

Registered Nurse Job at Pride Health

 ...New Grad RN Opportunities | Liberal, KS We are currently hiring New Graduate Registered Nurses for full-time staff positions in MedSurg and Labor & Delivery (Night Shift 3x12s) in Liberal, Kansas. Compensation: $27.75/hr (ADN) $29.25/hr (BSN)... 

TruTeam

Batt Insulation Installer Job at TruTeam

 ...an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that...  .... Job Description Your Responsibilities As an installer, you will be responsible for all aspects of installing company... 

Yancey Wire & Cable

Warehouse Associate Job at Yancey Wire & Cable

 ...experience a plus (or willingness to become certified) Ability to lift up to 50 pounds Key Responsibilities Receive, unload, and stock incoming shipments Pick, cut (wire and cable), pack, and label customer orders accurately Operate forklifts or pallet jacks (... 

Hyatt Hotels

Housekeeper/Room Attendant - FT/Seasonal Job at Hyatt Hotels

 ...Description Full-Time\Seasonal position: April - October 2026. The Housekeeper/Room Attendant is responsible for maintaining the cleanliness of the guest rooms assigned. This person must have the ability to lift, pull and push a moderate weight. This is a fast-paced... 

U.S. Tsubaki Power Transmission, LLC

Large Press Operator (SDKY) - 3rd Shift Job at U.S. Tsubaki Power Transmission, LLC

 ...job are included but not limited to this job description other tasks may be assigned and expected to be performed. Sets up and operates a variety of presses Produces parts to meet quality, ISO specifications, blue print and customer requirements. Selects...