Project Administrator (Construction) Job at Malone Workforce Solutions, Louisville, KY

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  • Malone Workforce Solutions
  • Louisville, KY

Job Description

Administrative Coordinator / Project Administrator - Louisville, KY (Fisherville, KY) – On Site

Commercial Construction | Sports Facilities

Toadvine Enterprises , a leader in sports facility and commercial construction projects for over 35 years, is hiring an Administrative Coordinator / Project Administrator to support high-profile projects. This is more than an admin role — it is a career-track opportunity for someone who wants hands-on exposure to project management, construction operations, and client coordination.

What You’ll Do

  • Manage project setup in ERP and Procore systems
  • Track project milestones, documentation, budgets, and action items
  • Lead end-to-end submittal package creation and tracking
  • Administer and track internal and external change order s
  • Submit permits, drawings, COIs, W-9s, and bonds
  • Support Project Managers with field check coordination and documentation
  • Coordinate with manufacturers, general contractors, vendors, and internal teams
  • Maintain organized master project files from pre-construction through closeout

What We’re Looking For

  • 2+ years of construction project coordination or administrative support experience
  • Experience with ERP systems (required) and Procore (preferred)
  • Strong working knowledge of submittals, change orders, and project documentation
  • Proficiency in Microsoft Office (Excel, Outlook, Word)
  • Highly organized, detail-driven, and deadline-focused
  • Passion for sports facilities, gymnasiums, or commercial construction

Why This Role Stands Out

  • Direct exposure to Project Managers and leadership
  • Clear pathway to grow into a Project Manager position in the future
  • Fast-paced, high-visibility construction projects
  • Competitive base salary + bonus potential
  • Stable, family-owned company with long-term growth plans

If you are looking for a construction administration role that builds real project management experience — not just paperwork — this is your opportunity!

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Malone is an equal opportunity employer.

Job Tags

For contractors, Work at office

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