Personal Assistant Job at Career Group, New York, NY

dWdTVEVSUnNwUXpqVzRlcTg1U2xFVkFvWUE9PQ==
  • Career Group
  • New York, NY

Job Description

Personal Assistant

A prestigious hedge fund with a wonderful company culture is seeking a Personal Assistant in an in-office, concierge style role.

This role will support up to 4 senior level executives, partnering with their EAs.

Salary is commensurate with experience: $120-210k range + discretionary bonus + fully paid benefits, 401k, 25 days PTO and free meals in office

Location: Corporate office in Midtown East NYC

In office 5 days/week Monday – Friday but also might be out running errands or helping out with some off-site work if needed

Hours: generally 7:45am-6/6:30pm and 24/7 mentality/responsive after hours to anything urgent.

Qualifications:

  • 5+ years (open to 3+) of PA experience is ideal, supporting execs out of financial services, private family office or UHNWI
  • Degree preferred, but not required
  • Ability to utilize strong judgement to figure out priorities between the executives and communicate expectations and timelines
  • Someone who can drive outcomes and is proactive with strong follow-up
  • Extremely collaborative and team oriented – warm personality

Responsibilities include:

  • Manage restaurant reservations and coordinate dining plans across multiple executives, including last-minute changes and special requests.
  • Plan and execute personal events, handling logistics, vendors, calendars, and detailed follow-through.
  • Coordinate gifting end-to-end, including sourcing, ordering, personalization, tracking, and timely delivery.
  • Prepare and send personal card correspondence, including drafting, proofreading, and ensuring an appropriate tone and presentation.
  • Own ad hoc projects for the principals, such as creating a family photo album following a special event, and drive them through completion with high attention to detail.
  • Plan personal travel from start to finish, including itineraries, bookings, ground transportation, and real-time adjustments as needed.
  • Coordinate doctor’s appointments and manage related logistics, including insurance, bills, and follow-up documentation.
  • Run ad hoc errands and provide off-site support as needed, ensuring priorities are handled efficiently and discreetly.

Please send your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Work at office, Monday to Friday

Similar Jobs

Trova Advisory Group

Quality Documentation Specialist Job at Trova Advisory Group

 ...shine! In this role, you'll provide vital support in creating and updating technical documents, ensuring regulatory compliance, reviewing product labels, and assisting with research and development initiatives. You'll work with cutting-edge platforms such as Trace Gains... 

Herman Jenkins Motors, Inc

General Sales Manager Job at Herman Jenkins Motors, Inc

 ...General Sales Manager (GSM) Automotive | F&I REQUIRED | Rare Opening Herman Jenkins Motors Union City, TN Rare opportunity GSM retiring after 40+ years. We are a high-volume, multi-franchise dealership (Chevy, GMC, Chrysler, Dodge, Jeep, Ram) seeking... 

EXL

Field Inspector Job at EXL

 ...~ Superb training program ~ Work from home when not in the field ~ Career advancement opportunities ~ Tuition Reimbursement...  ...of a base hourly wage and production-based incentive pay. Field Inspector incentive pay is a function of personal productivity and is uncapped... 

Stilwell's Learning Centers LLC

Instructor Job at Stilwell's Learning Centers LLC

 ...Position Title: Instructor (Reading, Writing & Math) Location: 160 N. Canyon Drive, Sierra Vista, AZ Schedule: Part-Time, TuesdayThursday, 10:00 AM 5:30 PM Pay: $16$18 per hour (DOE) At Stilwells Learning Center, we believe that confidence changes everything... 

FREIGHT BREAKERS LLC

Weekend Night Shift Tire Loader/Unloader Job at FREIGHT BREAKERS LLC

 ...Weekend Night Shift Tire Loader/Unloader Earn up to $500-$850 a week. Work type: Loading and Unloading tires out of trailers. Pay...  ...for long periods of time. Preferred but not required: Warehouse experience Come join our team and be part of Freight Breakers...