Job Description

A global construction related company is currently seeking a Korean and/or Japanese and English bilingual Administrative Assistant to support its Construction Support Services site in the North of Austin, TX. The ideal candidate will have experience in business administration, be comfortable working in a construction site environment (i.e., administrative trailer), and have business-level fluency in English and Korean and/or Japanese .

This is a 5 month contract (W-2) position, with Activ8 serving as your temporary employer.

Administrative Assistant (English & Korean / Japanese) Responsibilities:

• Act as the point of contact for incoming communications, including general inquiries and client requests, via phone and email
• Handle various paperwork, filing, and project organization tasks, including scanning documents and creating folders
• Support onsite personnel coordination, including check-ins, issuing badges, and assisting with transportation arrangements
• Assist with cross-department communication and schedule coordination as needed
• Support project workflow by preparing documentation and assisting with inspection preparation
• Coordinate and manage safety and other required trainings for onsite personnel
• Perform other duties as assigned

Requirements:

• Associate’s degree or higher in a business-related field preferred, or equivalent work experience
• Bilingual or trilingual business-level fluency in English and Korean and/or Japanese
• Minimum of 1–2 years of administrative experience; construction or manufacturing industry experience is a strong plus
• Strong computer skills, including proficiency in Microsoft Office (especially Excel and Outlook)
• Excellent communication and collaboration skills in a multicultural environment
• Experience working in a construction or manufacturing environment is a plus
• While performing the duties of this job, you may be required to sit, stand, and walk between parking and site locations. You may occasionally lift up to 20 pounds, climb stairs, and use your hands to handle equipment and paperwork. Additional physical activities may include reaching, stooping, kneeling, crouching, bending, and communicating verbally. This role may also require close vision, distance vision, color vision, depth perception, and peripheral vision.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

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