Job Description

A private foundation in Washington, D.C. is seeking an eager and enthusiastic administrative professional to provide high-end executive support to its founding Principal with a white-glove touch. As the Executive Assistant, you will be responsible for managing calendars, travel, drafting correspondence, assisting with projects, and operating as a key gatekeeper for the principal. This Principal is bi-coastal, supporting intense initiatives across their programming and social justice groups and seeks an adaptable spirit, able to assist with light personal assistant duties. If you are highly organized, trustworthy, and seeking an opportunity to serve as a right hand to a busy professional in a dynamic environment, apply today for consideration!

Key Responsibilities:

• Manage the Principal’s calendar, appointments, and travel logistics, including coordinating activities across time zones.
• Serve as a liaison with other staff and external contacts, screening incoming requests, addressing inquiries, assessing priority, and directing to the appropriate contact.
• Draft and review correspondence, documents, meeting notes, and other written materials with impeccable attention to tone, clarity, and professionalism. Ensure that all files are organized and easily accessible.
• Maintain organization of files, documents, and household/foundation information, providing a single point of coordination across locations.
• Track and manage items, schedules, and logistics in alignment with the Principal’s standards and expectations.
• Prepare and submit expense reports.
• Collaborate with household, corporate, and external contacts while maintaining a calm, professional presence and strong interpersonal relationships.
• Assist with projects, errands, and personal assistant tasks as needed, ensuring seamless execution of priorities.

Why You’ll Love Working Here:

• Support a driven leader working at the intersection of social justice and international change, powered by diversity and a passion for positive impact.
• Employees enjoy competitive compensation and generous benefits which include health insurance, 401(k) matching, paid time off, and more.
• This opportunity is fully onsite in the Washington, D.C. office, which is accessible via public transportation. The office is pet-friendly, so comfortability around animals is essential!
• Flexibility to travel with the Principal to a secondary office location for the duration of a month over the summer is required.

What We’re Looking For:

• Administrative experience. You have at least four (4) years of prior experience providing administrative support to a principal(s). Candidates who have a bachelor’s degree will stand out!
• Thorough and thoughtful. You have exceptional organizational and time management skills, often taking a proactive approach to work, anticipating needs with ease.
• Writing wiz. You have a knack for writing and demonstrate professionalism through all communication.
• Team oriented and solution oriented. You thrive as a member of a team in a fast-paced environment, and are resourceful, independently working to address conflicts as they arise.
• Systems skilled. You are proficient in the Microsoft Office Suite and can easily learn new software/technology as needed.
• Emotional intelligence. You are comfortable navigating high expectations, working with diverse stakeholders, and balancing firmness with tact.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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