Administrative Assistant Job at Fenway Capital Advisors, San Diego, CA

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  • Fenway Capital Advisors
  • San Diego, CA

Job Description

Administrative Assistant

(Legal / Real Estate Focus Preferred)

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our legal and real estate operations. The ideal candidate will have experience in legal documentation and/or real estate transactions and will be comfortable managing contracts, agreements, entity records, and reporting requirements in a fast-paced environment. This role requires strong document preparation skills, discretion with confidential information, and proficiency in Microsoft Office applications.

Key Responsibilities

Contract & Document Preparation

  • Prepare and manage leases, amendments, terminations, assignments, and related documents
  • Draft and process construction contracts, design services agreements, and consulting contracts
  • Prepare service contracts and license agreements
  • Draft listing and commission agreements
  • Assist with purchase and sale agreements and related transaction documents
  • Prepare confidentiality agreements
  • Draft professional correspondence and transmittals

Corporate & Entity Administration

  • Assist with entity formation and maintenance
  • Track entity compliance and routine filing updates
  • Request and maintain good standing certificates

Reporting & Administrative Support

  • Compile monthly, quarterly, and year-end reports for partners and lenders
  • Maintain organized digital and physical filing systems
  • Provide general administrative and operational support as needed

Qualifications

  • Legal and/or real estate background preferred
  • Experience preparing and reviewing contracts and transaction documents
  • Strong organizational skills with exceptional attention to detail
  • Ability to handle confidential and sensitive information
  • Proficient in Microsoft Office Suite, particularly Word and Excel; Adobe Acrobat and Photoshop experience a plus
  • Strong written and verbal communication skills
  • Willingness to become a California Notary

What We’re Looking For

  • A proactive, dependable professional who is comfortable managing multiple deadlines
  • A team player with a high level of accuracy and professionalism

Job Tags

Contract work, Work at office

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